Privacy Policy

Greater Nashville Chapter of PayrollOrg
Effective Date: 04/30/2026

The Greater Nashville Chapter of PayrollOrg (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide through our website.

This Privacy Policy explains how we collect, use, and share information when you interact with our website, purchase memberships or event tickets, make donations, or sign up for communications.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

  • Name

  • Email address

  • Mailing address

  • Phone number (if provided)

  • Employer and job title (if provided for membership purposes)

b. Payment Information

When you purchase memberships, event tickets, or make donations, your payment information is processed by a third-party payment processor, such as PayPal.
We do not store your full credit card information on our servers.

c. Membership & Event Information

  • Event registrations and attendance

  • Membership status and history

d. Communications Data

  • Email addresses for newsletters and updates

  • Preferences related to communications

e. Automatically Collected Information

  • IP address

  • Browser type

  • Pages visited on our website

  • Cookies and similar tracking technologies

2. How We Use Your Information

We use your information to:

  • Process memberships, event registrations, and donations

  • Send confirmations, receipts, and administrative messages

  • Communicate about upcoming events, programs, and updates

  • Maintain internal records and organizational operations

  • Improve our website and user experience

3. Sharing of Information

We do not sell your personal information.

We may share your information with:

  • Service providers, such as:

    • Payment processors (PayPal)

  • Legal authorities, if required to comply with applicable laws or regulations

These providers are only given access to the information necessary to perform their services.

4. Donations

When you make a donation:

  • Your name, contact information, and donation details are recorded for internal and tax purposes

  • Donation payments are processed securely through PayPal

  • We may use donor information to provide acknowledgments and required tax documentation

5. Email Communications & Opt-Out

If you choose to receive communications from us:

We will continue to send transactional emails (e.g., receipts, confirmations) as needed.

6. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to:

  • Improve site functionality

  • Analyze website usage

  • Enhance user experience

You can control cookie preferences through your browser settings.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information.
However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Data Retention

We retain personal information as long as necessary to:

  • Fulfill the purposes outlined in this policy

  • Comply with legal, tax, and accounting obligations

  • Maintain organizational records

9. Your Privacy Rights

Depending on your location, you may have the right to:

  • Request access to your personal information

  • Request correction or deletion of your data

  • Opt out of certain communications

To make a request, contact us at president@apanashvilletn.org.

10. Children’s Privacy

Our website and services are not intended for children under the age of 13, and we do not knowingly collect personal information from children.

11. Third-Party Links

Our website may contain links to third-party websites, including partner organizations.
We are not responsible for the privacy practices of those websites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated effective date.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Greater Nashville Chapter of PayrollOrg
Email: president@apanashvilletn.org
Mailing Address: PO Box 282426, Nashville TN, 37228